Top Questions to Ask When Selecting Your Wedding Suppliers

When it comes to planning your wedding, selecting the right wedding suppliers is key. It's important to ask the right questions to make sure you're getting the best service for the best price. That's why I have compiled a list of the top questions to ask when selecting your wedding suppliers. From magicians and caterers to photographers and venues, these questions will ensure you're getting the most out of your wedding suppliers.

Do you have my date available?

One of the first questions to ask when selecting your wedding suppliers is if they are available on your wedding day. It can be a disappointment to fall in love with a particular supplier, only to find out that they are booked on your date.

When starting your wedding planning process, it is recommended to reach out to potential suppliers early on, especially if your wedding date falls during a peak wedding season. This gives you the opportunity to inquire about their availability and move forward with securing their services if they are available.

Additionally, if you have your heart set on a particular supplier, but they are unavailable on your date, they may be able to recommend a colleague who is available and can provide similar services. So, it's worth asking even if they are not available.

Ultimately, having your date confirmed with your chosen wedding suppliers early on can help reduce stress and give you the peace of mind to focus on the other aspects of wedding planning.

What is your preferred method of communication?

When it comes to wedding planning, communication is key. You want to make sure that you are on the same page with your suppliers every step of the way. This means asking them upfront what their preferred method of communication is.

Some suppliers may prefer to communicate via email, while others may prefer phone calls or in-person meetings. It's important to find out what works best for them so that you can stay in touch and stay updated on all of the important details.

Make sure to also communicate your own preferences as well. If you prefer email updates, let them know. If you would like to schedule regular check-ins over the phone, communicate that as well.

By understanding each other's preferred methods of communication, you can ensure that your wedding planning process runs smoothly and efficiently. So, don't be afraid to ask this question early on in the process. It may just save you some stress down the road.

What is included in your package/fee?

When selecting wedding suppliers, it's important to have a clear understanding of what is included in their package or fee. You don't want to be surprised with unexpected costs down the line or find out that certain services are not included.

For example, when speaking with a wedding photographer, you may want to know if their package includes engagement photos or a second shooter. For a florist, you'll want to know if they provide setup and takedown services or if that's an additional fee. Booking a magician, you will want to know what times of the day they will be entertaining your guests.

It's also important to clarify any restrictions or limitations. For instance, a caterer may have a minimum guest count or specific menu items that are not included in their base package.

Don't be afraid to ask for details and get everything in writing to avoid any misunderstandings or miscommunications. It's always better to be fully informed upfront and avoid any surprises later on.

What is your experience?

When choosing wedding suppliers, one important question to ask is about their experience. You want to know if they have a proven track record of successfully executing weddings, as well as if they have experience with events similar to yours.

For example, if you're planning a large, outdoor wedding, you want to make sure your vendors have experience with outdoor events and are familiar with any challenges or logistics involved.

You can also ask about their specific experience in your area or at your venue. If they have worked at your venue before, they may already be familiar with the space and any unique features or restrictions.

Overall, experience can provide a level of comfort and confidence that your vendors have the skills and knowledge to handle any issues that may arise on your wedding day.

Can you provide references/reviews?

One of the most important questions to ask your potential wedding suppliers is whether they can provide references. These references can help you get an idea of what it's like to work with the supplier and whether they were able to deliver what was promised.

These days it's very easy to find testimonials on suppliers websites but also look on independent review sites like google for trusted testimonials. to get a better understanding of how your wedding suppliers work and what they will bring to your special day.

What is your cancellation policy?

One question that should always be on your list when interviewing wedding suppliers is what their cancellation policy entails. Although nobody wants to think about the worst-case scenario, it's always better to be prepared for any unforeseen circumstances.

Suppliers typically have different policies regarding cancellations, so make sure to get a clear understanding of each Supplier's policy before signing any contracts. Most wedding suppliers require a non-refundable deposit to hold your date and some may charge a fee if you cancel within a certain timeframe.

It's important to know what the specific timeline and fees are so that you can weigh your options in case you need to cancel or postpone your wedding. Some vendors may be more flexible and willing to work with you on rescheduling your date, while others may not be as accommodating.

To avoid any confusion or misunderstanding, be sure to get your supplier's cancellation policy in writing and keep a copy for your records. With this information, you can make an informed decision when it comes to choosing the right vendor for your wedding day.

Are you insured?

When it comes to hiring wedding suppliers, it's important to ask whether or not they are insured. Wedding planning can be stressful enough without having to worry about accidents or mishaps that may occur on the day of your wedding. Having insurance not only protects the vendor, but it also protects you as the client.

It's important to ask your supplier if they have public liability insurance. This insurance covers accidents or injuries that may happen to your guests, suppliers, or even yourself during the event. It can also cover any damages that may occur to the venue or equipment due to the supplier's negligence.

Overall, hiring wedding suppliers with insurance provides you with peace of mind knowing that you and your guests are protected in case of any accidents or mistakes. Don't hesitate to ask your vendors about their insurance policies before signing any contracts.

What forms of payment do you accept?

One important consideration when selecting your wedding suppliers is their preferred method of payment. This information can impact your budget planning and determine how you pay for your services. You'll want to inquire about their payment options upfront to avoid any misunderstandings later on.

Some suppliers may accept credit cards, while others may prefer cash or checks (yes they still exist!). It's important to know if they require a deposit and when the balance is due. It's also important to inquire about their refund policy in case something unexpected occurs and you need to cancel.

Make sure to get a detailed breakdown of the services and fees before agreeing to any payments. If a vendor is hesitant to provide this information or makes you feel uncomfortable about their payment options, it may be a red flag.

Additionally, it's important to keep track of your payments and keep receipts for your records. You don't want any surprises on your wedding day or afterwards. So be sure to ask these questions early on to avoid any confusion and stress later.

What is your turnaround time?

When it comes to wedding vendors, time is of the essence. You need to know when you can expect your supplier to deliver their product or service, especially when it comes to things like invitations, photographs, or flowers. Therefore, asking your supplier what their turnaround time is will help you manage your expectations and plan accordingly.

For example, a florist may require at least a week's notice to order specific blooms for your wedding bouquet. A photographer may take a few weeks to edit and deliver your wedding photos. Knowing these timelines will help you avoid any last-minute rushes or disappointments.

Furthermore, it's always better to ask upfront rather than be surprised later on. So, be sure to ask your vendors about their turnaround times and any deadlines that they may have. This will ensure that everything is ready on time and that your special day runs smoothly.

Do you have a portfolio I can review?

When it comes to selecting wedding suppliers, one of the most important factors to consider is their experience. You want to work with professionals who have a proven track record of delivering exceptional results. That's why it's crucial to ask vendors if they have a portfolio that you can review.

A portfolio will give you an idea of the suppliers style, the quality of their work, and their range of experience. For example, if you're considering a wedding photographer, their portfolio will show you examples of their previous work, which can help you determine if their style matches your vision for your wedding day.

When booking a magician or other entertainment for you wedding, you may want to ask for a showreel or meet and see them in action before booking, wedding fairs are a great way to do this.

It's also essential to keep in mind that some suppliers may not have an online portfolio. For example, a florist or a makeup artist may have physical samples of their work that they can show you. Don't be afraid to ask to see their work in person.

Summary

Choosing the right wedding suppliers can make all the difference in creating the wedding of your dreams. Asking the right questions can help ensure that you select the best professionals for the job. Some key questions to ask include their availability, preferred method of communication, what is included in their package/fee, their experience, if they can provide references, their cancellation policy, if they are insured, what forms of payment they accept, their turnaround time, and if they have a portfolio you can review. By asking these questions, you can feel confident in selecting vendors who will provide exceptional service and help make your wedding day unforgettable.

ABOUT THE AUTHOR

Dean Odell is a professional wedding magician, mind-reader and Your Magical Wedding Toastmaster.

I help wedding couples create unforgettable moments by providing unique entertainment with incredible close up magic & as Your Magical Wedding Toastmaster.

If you’d like to find out more about booking him for your wedding head to: https://www.deanodell.co.uk/weddings